Closing the office over Christmas? Take this advice from our FM professionals

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The Society’s Facilities Managers have come together to share their recommendations and advice on how to keep your premises safe and secure this holiday season.

 

The lights are on but noone’s home!

Property owners and tenants need to be more aware of the security of their properties over the festive break.  Make sure that your property looks occupied or is being visited regularly – consider fitting timers to your lighting systems so you can alter the times and locations of lights going on and off

 

Check the locks & alarms

  • Ensure all gates, doors and windows are fitted with secure locks, and that your intruder and fire alarms are working correctly
  • Lock doors, drawers and closets and secure valuables
  • Ensure key holding and monitoring arrangements are up to date and active
  • Ensure security cameras are working and recording effectively

 

Notify your neighbours

Let adjoining companies know that you’ll be closed over the festive period, and ask them to keep an eye out for anything suspicious.  Don’t forget to give them your contact details.

 

Save energy

  • Turn off all unused office equipment such as computers, monitors, printers, fans, coffee pots, lighting, air conditioning.  Also always unplug chargers for cell phones and PDAs
  • Close fume hoods and where available switch them to low/unoccupied
  • Put Heating on timer switches, but don’t be tempted to turn it off

 

Let is snow, but don’t let your building freeze! 

Frozen and burst pipes can cause untold damage to premises, with a small leak easily becoming a major flood event destroying equipment, floors and ceilings, with everything from stock, machinery, tools and computers being ruined beyond repair.  Ensure all taps are turned off, check toilets and other water sources to prevent leaks.

 

Make sure you’re covered

Check that your insurance cover is up-to-date – you don’t want to come back from your holiday to find disaster has struck and then on top of that, discover you’re not covered.

 

Housekeeping

The office shut down can provide the pefect opportunity to conduct planned preventative maintenance, deep clean, office moves etc. while causing less disruption.  Use the time wisely, but make sure you manage to take a break and enjoy the festive season.

 

Merry Christmas from the FM Committee